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So what we struggle with is how best to access the same email from more than one PC. While IMAP can work relatively well with intermittent internet connections, it really makes the assumption that you have a continuous connection and works best when you do.

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In addition, the actions that you take on your PC (like deleting a message, managing folders, and reading messages) are automatically synchronized and reflected on the serverвЂ™s copy of your email. With a PC email program configured to use the IMAP protocol, email is copiedВ from the server to your PC, leaving the original on the server:

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You would read and compose email offline and then when ready, reconnect to the network to send and receive.

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It was designed during the days of dial-up modems where you would dial in, download your email, and then disconnect. POP3 makes a basic assumption that you may not be continuously connected to the internet. You need access to that PC to deal with it. The downside is that itвЂ™s on your PC and only your PC. And you donвЂ™t have to be connected to the internet to read it. ItвЂ™s typically faster to access, edit, or change, and thereвЂ™s no real storage limit other than the size of your own hard disk. [The benefit is that your email is on your machine and you can do with it what you will. You should be doing that for more than just your email anyway, so this shouldnвЂ™t be an extra step. Once downloaded, the email resides only on your machine.Д«ecause itвЂ™s on your machine, youвЂ™ll need to make sure that youвЂ™re backing up properly so as not to lose everything should your hard disk die. With a PC email program configured to use the POP3 protocol, you actually move your email from the server to your own PC when you download your email:

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Also, if you lose access to your account, you lose access to everything in it, perhaps forever in the case of most free accounts. The downsides are that it requires an active internet connection to read your email and youвЂ™re subject to the speed of that connection. The convenience is that you can access it from any computer at any time as long as you can connect to the internet and log in to your account. Your inbox, folders, and whatever else that you choose to keep as part of your email, including perhaps even your contacts, is all kept on that server. The email never leaves the server and remains stored there. Your email remains on the email providerвЂ™s mail server and is not downloaded to your machine 2. The key is that other than providing the browser that you use to access your email, your PC is not involved.

To read your Yahoo! mail, you visit, and so on. Reading your email is really just like reading any other web page on the internet, except that you must log in to be identified.В For example, to read your Gmail, you go to (or ). Web-based email is any email that you read using your web browser. So, what happens when you read your email?ДЄs my most common response goes, it depends. When you get your email, thatвЂ™s where it comes from. Email that is destined for you is collected on a server thatвЂ™s run by your email provider. If your email address is provided by your ISP, then itвЂ™s their server. If your email address is then that mail server is run by the folks at Microsoft who own Hotmail. When they send you email, it is placed in a central location provided byВ your email service provider ( ESP). Clearing up some of thatВ should help you understand whatвЂ™s happening here, and also help you decide howВ you want to handle it.Д®mail comes from everywhere: from all of your correspondents and potentially from people all over the globe. There are a lot of misunderstandings of exactly what email is, where itВ lives, and what it means to have an email address.

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